SAP Electronic invoicing by S4IC, SAP partner in Belgium
Avr 27 2023
Electronic invoicing, what are the new obligations in Belgium?
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SAP Electronic invoicing by S4IC, SAP partner in Belgium

Electronic invoicing: obligations in Belgium

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Minh-Thu Dotu

Sales & Marketing Manager

Deadlines in Belgium

In Belgium, electronic invoicing is required in public procurement since 2018 in Flanders, and later in the other regions.
Data exchange is done via the secure PEPPOL network, the PAN-European Public Procurement Online.

For B2B activities, no schedule has been set yet. The validation of the network(s) is not yet communicated.
The same is true for the format in which the data must be structured.
We will inform you as soon as the governmental decisions are made!

Contact our expert to learn more about electronic invocing!

Comparison with our French neighbors

In September 2021, the French government sets the obligation of electronic invoicing between companies subject to VAT and established in France.
The obligation is staggered according to the size of the company and will apply from July 2024 for large companies.
Each company is free to choose one or more Partner Dematerialization Platforms (PDP) or the Public Billing Portal (PFP).

Our experts

Our experts have deployed the solutions designed by SAP for e-invoicing and e-reporting.
They have adapted these solutions to the specific requirements of each European country and will explain to you the appropriate approach to adopt.

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Universal Journal - S4IC, SAP reseller in Belgium (Revendeur SAP en Belgique)
Mar 22 2022
Do you have any idea what SAP Universal Journal is?
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Universal Journal - S4IC, SAP reseller in Belgium (Revendeur SAP en Belgique)

SAP Universal Journal – One Single Source of Truth

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Sonia Breton

CEO S4IC Senior SAP CO BW BPC Consultant

Why did SAP introduce the Universal Journal?

The Universal Journal was developed to combine into one source of data the once 2 separated Financial components:

  • Financial Accounting (FI)
  • Controlling (CO).

This single source of truth collects all accounting-relevant transactions into one table and makes them available to all relevant application components:

  • Financial Accounting (General Ledger),
  • Controlling,
  • Asset Accounting,
  • Material Ledger.

There is 1 combined FI / CO document linked with a logical document; all the information is recorded in 1 line item in table ACDOCA.

Wow! That’s a great deal of simplification! Thanks to SAP HANA database which is capable of compressing a lot of data and aggregating a huge number of line items in a spilt second, facilitating the process to dispense, with separate physical line item and totals tables in each application. 

It also means that Financial Accounting and Managerial Accounting are reconciled constantly and the need for reconciliation between FI and the other Financials modules (CO or FI-AA) disappears along with the real-time integration of these components.

The reports in all components use data from the same journal, known as Universal Journal. 

SAP Journal Universel - S4IC, revendeur SAP en Belgique

In the system

Master Data 

Financials master data were fundamentally reorganized in order to have the Universal Journal up and running.

All cost elements (primary and secondary) are now merged in the G/L accounts. Therefore, we only need to maintain 1 master data that bears both the account and the cost element.

In the backend, transactions related Cost elements maintenance simply do not exist anymore.

Below screen-prints between ECC EHP6 for SAP ERP 6.0 and S/4HANA.

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Master data - SAP Universel Journal (SAP S/4Hana en Belgique)
For more informations about SAP S/4HANA, contact us!

The old transactions are rerouted to transaction FS00 Edit Cost Element.

In Fiori, you only have to set up application to edit G/L account (FXXX). When editing a G/L account, the Control Data tab now includes the parameters for the Account settings in the Controlling area, revealing without any doubts that the cost element and the account are only one master data. 

Control Data tables - SAP Universal Journal (avec S4IC, revendeur SAP en Belgique)

Posting of a document

In ECC, when you post an FI document, entries in BSEG, FAGLFLEXA, FAGLFLEXT, COBK, COEJ and COEP tables (and some more BSIS, etc) are generated.

In S/4HANA, all the information are recorded in BKPF (header) and ACDOCA (line items), reducing significantly the number of tables impacted and thus, facilitating data reconciliation and reporting. 

The old tables are no longer updated but, magically the old reports are still working (for example FAGLL03 or FBL*N) because compatibility views for a data request from one of these tables read the data from ACDOCA. But, if you are using Fiori, you mind as well use the new reports since those applications are way more faster and will deliver more details than the old reports.

What will happen to old tables?

Updates are no longer made to these old tables.

Nevertheless, you can continue to use reports that use data from these old tables. This is because compatibility views for a data request from one of these tables read the data from ACDOCA. Nevertheless, it is best to use the new Fiori application to display the data since it is faster than the old reports. 

Let’s have a look at the views in these ECC tables with ACDOCA. 

FI tables

FI-tables - S4IC, prestataire SAP

CO tables

CO-tables - S4IC, partenaire SAP en Belgique

S/4HANA

SAP S/4HANA tables - SAP Universal Journal (with S4IC, SAP reseller in Belgium)

That’s it, that’s all! All FI and CO (I’ve outlined this a lot already, but a picture is better than 1000 words) combined in 2 tables. Isn’t it a beauty? 

Furthermore, CO-PA is also embedded in the Universal Journal. CO-PA documents simply do not exist anymore.

SAP best practices recommend the use of an account-based CO–PA with real-time integration. It lets you acknowledge the impact on your result and margin in real time without having to settle the objects in CO-PA. The characteristics are derived and available the moment you post them in the system.

If you define a new characteristic, you can generate them in ACDOCA. You just must extend the CDS views to be able to view it in the standard reports.

With the Universal Journal and real-time CO-PA, you don’t have to wait for month-end to have your full P&L. You can also leverage the predictive analytics. 

With the Universal Journal, the ‘old’ CO-PA tables are outdated.

See the table below for the comparison:

Tables

Costing based

Account based

SAP S/4HANA

Actual line items

CE1XXXX

COEJ

ACDOCA

Plan line items

CE2XXXX

COEP

ACDOCP

Totals records per profitability segment

CE3XXXX

COSS, COSP

ACDOCA

Profitability Segment definition

CE4XXXX

CE4XXXX

CE4XXXX

Note that for the plan, SAP is working on a Plan Universal Journal (ACDOCP). It is still under construction and not all functionalities are available yet (referring to On-Premises 1909 version). 

Conclusion

In a single entry (well let’s just say in one entry for a specific document) all the FI and CO information is centralized in that table.

It could have not been achieved without the power behind SAP HANA database technology.

SAP is continuing the work and is pushing toward the Plan Universal Journal. Thus, it will then be easier to plan (looking like it’s done in BPC) and compare the data with the actuals; especially when using the reports in BW embedded.  

To learn more about the Universal Journal, please contact us!
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SAP Leonardo - Transformation digitale avec S4IC (Partenaire SAP en Belgique)
Sep 21 2021
SAP Leonardo: an innovative model for digital transformation 
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SAP Leonardo - Transformation digitale avec S4IC (Partenaire SAP en Belgique)

SAP Leonardo: A Digital Transformation Model

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Constance Barbier

Digital Communication Specialist

What is SAP Leonardo? 

SAP Leonardo is a solution portfolio that brings together several technologies available on the SAP Cloud Platform (including APIs, microservices and integration modules) while using SAP’s HANA database or data administration system (Data Hub and Vora).

SAP Leonardo is neither a product nor a solution marketed by SAP but a concept that uses emerging technologies to support companies in their internal digitalization process.

In addition, SAP Leonardo is inspired by the iterative methodology of “Design Thinking”, which enables collaborative, creative problem solving with a human-centered approach.

Design thinking - SAP Leonardo (Transformation digitale)

In this innovation process, and following the example of the Agile method, user feedback is integrated at each stage of the project. Design Thinking saves a lot of time and leads to a high level of satisfaction. Research has shown that a product or service increases its potential for success if the customer is an integral part of the development process. This methodology is not new in itself, but the simple fact of combining it with cutting-edge technologies allows to optimize the company’s processes and data processing. 

What are the benefits of SAP Leonardo for your company? 

Today, the ability to automate has been refined by emerging technologies based on artificial intelligence (AI). SAP Leonardo uses these intelligent tools to mine data, detect patterns, predict outcomes, and suggest actions, all of which support better decision making. They revolutionize your processes and business model to enable you to deliver products and services faster to your customers.

SAP Leonardo is based on real-time data analysis of your business.  Running only on the new SAP S/4HANA release, SAP Leonardo helps you to:
  • Create new opportunities;
  • Automate certain tasks;
  • Increase the performance of your operational services and as a result ;
  • Be at the forefront in terms of customer service.
  • Improve performance, reduce costs and waste through prevention and automation

In short, a smart business using SAP Leonardo effectively leverages Big Data to turn it into business value. This data is processed in real time by the SAP HANA system, allowing you to achieve desired results faster and with less risk.

Emerging technologies used by SAP Leonardo

These different technologies can be used individually but for optimal results, it is strongly recommended to use them all together.

This set of interrelated technologies transforms stored data into structured and usable data. But for these technologies to work effectively within SAP and improve your business performance, three critical elements must interact:  

  • Business data;
  • The users; 
  • Business processes. 
Learn more about emerging technologies

The preparatory phase is fundamental in this process. As you can see, SAP Leonardo has been designed to meet three objectives:

  • To help companies innovate quickly and efficiently.
  • Integrate innovation into the company’s business.
  • Evolve innovations to increase their value.

But it’s also much more than that; SAP Leonardo adapts to your core business, your business needs, the challenges you face… You have to test it to understand the extent of what it can do for your company!

Contact S4IC, SAP partner, for more informations
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SAP Awards 2021 - S4IC, partenaire SAP
Fév 25 2021
S4IC receives SAP® Partner Excellence Award
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SAP Awards 2021 - S4IC, partenaire SAP
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Yves De Kelper

Senior SAP Logistics and Supply Chain consultant

S4IC receives SAP® Partner Excellence Award

In recognition for reaching the highest cloud revenue in the mid-market segment, S4IC received the 2021 SAP Partner Excellence Award for Top New Partner – Europe, Middle East, and Africa (EMEA) North.The award was presented on January 26, 2021 as part of SAP’s Annual Awards and rewards top partners for their excellence based on sales, innovation, technology and feedback of SAP customers.   

Yves De Kelper, one of S4IC’s Partners, commented: “We are proud to be recognized as a top SAP Partner. This award is a testament to our commitment to providing innovative, efficient and powerful solutions for our clients, in partnership with SAP.”  

Yves accepted the trophee on behalf of S4IC team. 

One of our concerns is to ensure that our customers invest in the appropriate SAP licenses for their situation.  The choice of licenses takes into account their development strategies in order to maintain their competitiveness. 

This trophy confirms our expertise in SAP Cloud Extended Edition licenses.

Learn more about S4IC, SAP license reseller

Don’t hesitate to contact us if you want more information on the range of licenses offered by SAP.

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